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Information Confidentiality Policy

My Career Buddy is committed to protecting the privacy and confidentiality of all client, alumni, partner, and business information. This policy outlines how confidential information must be handled and the obligations of all parties who engage with My Career Buddy.

Scope

This policy applies to:

  • Clients and alumni of My Career Buddy

  • Contractors, coaches, consultants, and partners

  • Referrers and affiliates

  • Any individual who receives access to confidential information through My Career Buddy

Definition of Confidential Information

Confidential Information includes, but is not limited to:

  • Personal details (name, contact details, employment history)

  • Resume/CV content and interview feedback

  • Job offers, compensation details, and employment discussions

  • Career plans, coaching discussions, and assessments

  • Referral information and candidate details

  • Business processes, pricing, templates, tools, and intellectual property

  • Any information marked or reasonably understood to be confidential

Confidentiality Obligations

All parties must:

  • Treat all Confidential Information as strictly private

  • Use Confidential Information only for the intended purpose agreed with My Career Buddy

  • Not disclose, share, copy, or distribute Confidential Information to any third party without prior written consent from My Career Buddy

  • Take reasonable steps to protect information from unauthorised access, loss, or misuse

  • Ensure discussions about clients or candidates are not conducted in public or unsecured environments

Non-Disclosure

Confidential Information must not be disclosed to:

  • Friends, family members, or colleagues

  • Employers, recruiters, or external organisations

  • Social media platforms, public forums, or group chats

Unless:

  • Explicit written consent has been provided by My Career Buddy, or

  • Disclosure is required by law

Data Handling and Storage

  • Information must only be stored on secure devices and platforms

  • Access should be limited to individuals who require the information for legitimate purposes

  • Confidential Information must not be retained longer than necessary

  • Upon request, information must be returned or securely deleted

Breach of Confidentiality

Any actual or suspected breach of this policy must be reported to My Career Buddy immediately. A breach may result in:

  • Termination of services or agreements

  • Removal from alumni or referral programs

  • Legal or remedial action where applicable

By engaging with My Career Buddy, all parties acknowledge that they have read, understood, and agree to comply with this Information Confidentiality Policy.

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My Career Buddy

Protecting careers. Respecting trust.

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